MSP Software Cost Calculator (2026)

Build your stack, enter your numbers, and get an estimated monthly & annual software bill — computed from the real, sourced pricing we track for every tool. Quote-only products are flagged, never guessed.

Your environment Endpoints / devices Technicians Users / seats

Estimated spend at the selected stack & quantities — list pricing only, your contract may differ
Category	Pricing model	Est. monthly	Est. annual
RMM	$4/endpoint	$400	$4,800
PSA	$129/technician	$387	$4,644
Patch Management	$4/endpoint	$400	$4,800
Endpoint Security & EDR	$6/endpoint	$583	$6,999
MDR / XDR	Quote only	Contact for quote	—
Backup Software (Endpoint/Server)	$2/endpoint	$200	$2,400
SaaS Backup (Microsoft 365 / Google Workspace)	Quote only	Contact for quote	—
DNS Filtering	$1/user	$75	$900
Password Manager (Business)	$4/user	$300	$3,600
Security Awareness Training	$2/user	$156	$1,872
Network Monitoring	$5/endpoint	$500	$6,000
Remote Access	$10/user	$750	$9,000
IT Documentation	$5/user	$407	$4,878
Estimated total		$4,158/mo	$49,893/yr

2 selected tools are quote-only and excluded from the total — contact the vendor for a price.

Estimate only. Figures use each tool's lowest published paid starting price, normalised to a monthly per-unit rate and multiplied by your counts. Real pricing varies by contract term, volume, tier and bundling. Quote-only tools are excluded from the total. See how we test.

Browse data-driven rankings → See the pricing index

How the math works

Each tool's pricing model decides which of your inputs drives its cost. Per-endpoint and per-device tools (most RMM, patching and EDR products) scale with your endpoint count; per-user tools (email security, password managers, SaaS backup) scale with users; and per-technician PSA tools scale with your technician seats. Annual list prices are divided by 12 to show a comparable monthly figure. Tools that only sell via custom quote are flagged and kept out of the total so the number stays honest.

Frequently asked questions
Where do these prices come from?
Every figure is the lowest published paid starting price recorded on each vendor's own pricing page in data/tools.yaml, with the source URL and the month it was verified. We never invent a number to fill a gap.
Why do some tools say “Contact for quote”?
Those vendors don't publish list pricing (their model is custom/quote-only). Rather than fabricate a per-seat figure, we flag them honestly and leave them out of the total.
How accurate is the estimate?
It's a directional estimate based on starting-tier list pricing multiplied by your counts. Real MSP pricing varies with contract term, volume discounts, bundling and tier. Treat the output as a budgeting baseline, not a quote.
How is per-endpoint vs per-user vs per-technician handled?
Each tool's pricing model decides which of your inputs drives its cost: per-endpoint/device tools scale with endpoints, per-user tools with users, and PSA/per-technician tools with technicians. Annual list prices are normalised to a monthly figure.

Data as of June 16, 2026. Sources: action1.com, ninjaone.com, atera.com, syncromsp.com, superops.com, pulseway.com, level.io, datto.com. Figures are pulled from public vendor and security data and refreshed automatically.